9.1 The AGM of the Club shall be held as soon as practicable after the end of the
financial year for the submission and approval of reports including the audited
management accounts up to the previous year end and to conduct other
business in accordance with paragraph 9.2 below.
9.2 At the AGM the members of the Executive Committee, the Heads of the
Standing Committees, the Captains for the ensuing year, together with new
Vice-Presidents, new Honorary members and new Honorary Life members,
whose appointments shall be for life, shall be elected and the general business
of the Club shall be transacted.
9.3 The President of the Club shall be elected every third year, or at the next AGM
should the office become vacant.
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9.4 A copy of the Club management accounts shall be sent to each member with
the notice of the meeting. They will also be available on the Club's web site and
copies will be available at the AGM.
9.5 Any member who wishes to stand for election to any post must be proposed
and seconded by two other Club Members.
9.6 An Honorary Auditor, who may be a member of the Club but not a member of
the Executive Committee or a Director of the Company, shall be appointed at
the AGM.
9.7 The Hon Secretary shall give members of the Club at least 14 days’ notice in
writing of any AGM or EGM with the date, starting time, location and agenda
for the Meeting. At all such Meetings, 25 members present in person and
eligible to vote shall form a quorum and, unless specified otherwise in the
Constitution, a simple majority of those present and voting shall suffice for the
approval of a motion.
9.8 Any Member desirous of moving any amendment or additional resolution for
approval at any AGM or EGM shall give notice in writing to the Hon Secretary,
such notice to be received by the Hon Secretary not less than 5 days before the
date of the meeting.
9.9 Provided that a Club member has given his prior consent to the Club in writing
(which shall be maintained with the records of the Club) and provided an
effective and correct electronic address to which any such notice may be sent,
the Club shall be empowered to give notice of any meeting to him by an
effective and legible form of electronic transmission (including email). Such
notice shall be deemed to include any attachments thereto, including, but not
limited to, the management accounts, nominations, notice of changes to the
Club constitution and subscription rates for the forthcoming year.
9.10 The President, or in his absence the Chairman, will take the chair at all AGMs
and EGMs.
9.11 An EGM shall be convened by the Hon Secretary as soon as possible and in any
event within 14 days after the receipt by him of a notice in writing signed by
not less than 25 Club members or by the Executive Committee, specifying the
business for which an EGM is to be called.
9.12 Any Member whose subscription remains unpaid shall not be eligible to speak
or to vote at any AGM or EGM.